Create, send, and receive Digital Invoices like email, and view & search as is
Eliminate the time and burden of Paper, PDF, OCR, and File storage with BankInvoice's machine readable Digital Invoices
Two-way, large volume transactions
You can intuitively send, receive, return, and send Digital Invoices (including Peppol e-invoice) to business partners, governments, and local governments around the world with the same ease as using email or a spreadsheet. You can exchange large volumes of invoices by sending them in bulk.
Originality of invoice
Unlike paper or PDF invoices, the operation history of both the Supplier and the Buyer is displayed for each invoice, ensuring reliability. There is no "copy of invoice". Invoices returned after being sent (or received) are automatically stored and managed separately from valid invoices, allowing both parties to accurately manage accounts receivable and prevent double payments.
Tax compliance
Tax amounts are calculated correctly and are compliant with the tax systems of each country. Both the supplier (sending organization) and the buyer (receiving organization), not just "one or the other," comply with the Electronic Bookkeeping Act. There is no need for either party to be aware of document regulations, and no electronic signatures or time stamps are required.
In a word,
Real-time, Interactive, All-Industry Digital Invoices
- Buyers and suppliers can switch almost 100% from paper and PDF invoices to sending/receiving Peppol e-invoice and similar without changing their existing systems.
- Suppliers can invoice using Digital Invoices instead of using the buyer's ordering system (Separating ordering and invoicing)
Buyers can centrally manage invoices for each department, organization, and multiple organizational groups, even if they use multiple systems. - Buyers can receive Digital Invoices from suppliers addressed to their own organization or department for each department and person in charge (Internal Routing and Linkage).
Suppliers can reliably send to the department and new person in charge even if there is a change in the person in charge in the buyer department (Last mile)
How to use (Basics)
- You can create, send, receive, and return Digital Invoices (including Peppol e-invoices) online
- You can digitize without affecting systems you are already using
- Data is saved by department when sending and receiving, and can be managed centrally by organization across departments
Log in / Sign up
After logging in, if you use the Peppol network to send/receive, please register your company information in the network (completed in minutes)
Create new / Copy
If you use the Peppol network, click "Create" and select "Peppol e-invoice"
Send
The sender simply logs into BankInvoice, clicks on "Create", and in the "DRAFT" section, they can manually input data into the newly created invoice as if they were inputting data into a spreadsheet, attach files, and send the invoice to an email address just like an email. *Digital quotations, purchase orders, etc. can also be created and sent.
By registering as a sending department (by sales office, construction site, etc.) on a network such as Peppol on BankInvoice, the sender can send to the "corporate number" of the organization registered as a receiving organization (by organization) on the network such as Peppol. Since sending to the "corporate number & department" is possible for organizations registered as receiving organizations on BankInvoice, even if the person in charge changes, sending can be ensured to the new person in charge (Last mile).
Even if a sales representative receives an order through an order system (including industry-specific EDI, standard EDI, etc.), the department (sales office, etc.) that sends the invoice can use BankInvoice to reliably send a Digital Invoice "addressed to the corporate number and department" with an estimate attached to the department and person in charge without using the order system. The sent Digital Invoice can be separated from the order data and managed centrally by the entire organization for each department.
Check sent invoices
The sender can click "Sent" status to confirm that the sending was completed if the invoice is there. If the invoice is "Read", it confirms that the recipient has reviewed the data, and if the recipient status is "Confirmed", it confirms that there are no deficiencies. If it is "Payments Out", it confirms that the payment is scheduled/completed.
Receive
Recipients will be notified by email when a Digital Invoice arrives. They can view the invoice and attachments in that email without logging in or registering an account. *You can also receive digital quotations, purchase orders, etc.
Recipients can register (by organization) as a receiving organization on a network such as Peppol on BankInvoice, create a receiving department (group), and invite members of the organization to receive invoices addressed to the "corporate number and department" and share them with the invited members (last mile). Since the data has been allocated by department, data linkage to accounting systems, etc. can be automated.
Even if a purchasing person places an order through an order system (including industry-specific EDI, standard EDI, etc.), the organization or department that receives the invoice can use BankInvoice without using the order system to receive Digital Invoices addressed to the "corporate number & department" with attached quotations, etc., and then distribute them to the person in charge. The received Digital Invoice can be separated from the order data and managed centrally by department and the entire organization.
Check received invoices
In the invoice receipt
, the recipient can view the Digital Invoice, download the PDF or attachments, click to "Confirm" or "Send Back", or send a message to the sender. The recipient does not need to register an account or log in.The recipient can log in and view the invoice received in "Unopened". If there are no problems with the invoice, they can click "Confirm" (optional), and if there are problems, they can click "Send Back" to return the invoice to the sender with a message explaining the reason for the return and request that it be resent or discarded.
Send Back
The recipient can send back (reject) the invoice if they wish to request the sender to correct, resend, or discard it. They can also send a message explaining the reason for the return.
Discard/Resend
If the invoice that the sender sent is returned (rejected) by the recipient, the sender can either discard the data or reissue (copy) new data linked to the data, correct it, and resend it.
Finalize Payment/Deposit
How to use (API)
- Using API, you can create, send, receive, confirm, and return Digital Invoices on your internal systems
- You can digitize invoices on systems that your internal users are familiar with, without increasing the number of systems they use
For invoices sent from sales offices other than the head office, each sales office staff member can create and send invoices without using API by manually entering data or uploading CSV data on BankInvoice, and invoices sent from the head office can be sent in bulk using API. Note that the receiving organization (Buyer) will receive invoices by email or BankInvoice even if they do not have an account.
After receiving an invoice via BankInvoice, you can send back it on BankInvoice and request it to be resent or discarded, and then automatically import the CSV file of the invoice that you have finally confirmed (approved) into your internal system at regular intervals.
Invoices received by BankInvoice can be imported into workflow, accounting systems, and ERP databases at regular intervals, and can be received, sent back, and approved on those internal systems. By linking the status of the final approval (payment confirmation) data to BankInvoice, you can also send a payment confirmation notice to the sending company.
BankInvoice works nearly everywhere
*Some are planned
Australia (AUD)
Austria (EUR)
Belgium (EUR)
Canada (CAD)
Czech Republic (CZK)
Denmark (DKK)
Finland (EUR)
France (EUR)
Germany (EUR)
Iceland (ISK)
India (INR)
Ireland (EUR)
Italy (EUR)
Japan (JPY)
Latvia (EUR)
Lithuania (EUR)
Luxembourg (EUR)
Malaysia (MYR)
Malta (EUR)
Netherlands (EUR)
New Zealand (NZD)
Norway (NOK)
Poland (PLN)
Portugal (EUR)
Romania (RON)
Singapore (SGD)
Spain (EUR)
Sweden (SEK)
Switzerland (CHF)
United Kingdom (GBP)
United States (USD)
Digital Invoice Alliance Platform
”Digital Invoice Superhighway” enables frictionless interdepartmental alliances across government, business, and industries.
The digitalization of invoices is made possible through an alliance (collaboration) and incentives between the sending department and the receiving department. Unlike traditional industry‑specific EDI or standard EDI, BankInvoice can build a “Digital Invoice Superhighway” that directly connects the sending and receiving departments, as well as the various departments within both organizations.
Through this route, invoices can be sent, received, and returned across departments and industries externally, while internally they can be shared among departments within the same organization.
Each department can promote invoice digitalization by forming alliances that transcend industry, organizational, and intra‑organizational boundaries. At the same time, each organization can centrally and horizontally manage the invoices of all departments, advancing digitalization across the entire organization.
Furthermore, in an organizational group composed of multiple entities (such as a corporate group), the group’s core company can centrally manage the invoices of all organizations across the group and drive digitalization at the group level.
BankInvoice is a platform that ultimately enables nearly 100% of all invoices — at both the organizational level and the organizational‑group level, including low‑value invoices — to be digitalized. It goes beyond mere “improvements” in individual departments and enables a true “transformation” of cross‑departmental and external business touchpoints across the entire organization, generating significant results. This creates strong incentives for digitalization for both the sending and receiving departments.
By shifting from “paper mail” and “electronic transactions” based on human‑readable PDFs to “digital transactions” based on machine‑readable data, we transform commercial practices that have persisted for 500 years and move toward a paperless world.